Rochester Administrative & Clerical Jobs

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Accounts Receivable Clerk

Rochester, NY

In need of an Accounts Receivable (A/R) detail oriented. In this position, you will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. The team is rapidly growing into their new location and needs a self-starter to join the accounting team! You will be processing full-cycle AP, handling 200+ invoices per week, with high attention to detail. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a temporary employee with the opportunity for conversion into a full-time position.

Responsibilities

• Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities
• Reconcile ...

Accounting Clerk

Rochester, NY

A well respected, growing service organization is looking to hire an Accounting Clerk. In this role, you will be responsible for matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This dynamic team environment offers you a great work space/office, excellent benefits and great career advancement opportunity. This position reports to the Accounting Manager.

Responsibilities

• Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing
• Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance
• General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects
• Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions
• Code ...

Legal Secretary II, prov

Rochester, NY

This is a legal secretarial position responsible for the performance of difficult secretarial work and routine legal clerical tasks designed to assist attorneys. The work is performed in accordance with general instructions regarding objectives, policies and procedures and is usually submitted in its final form. Duties involve operating a variety of office equipment in the preparation and typing of confidential legal documents including, but not limited to, an electronic work station and transcription equipment. The employee reports directly to, and works under the general supervision of an attorney, administrator, Legal Secretary I or other higher-level staff member. Does related work as required.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Three (3) years paid full‑time or its part‑time equivalent office secretarial, clerical or paralegal** experience, six (6) months of which must have been in legal work; ...

Administrative Coordinator

Rochester, NY

Professionally manages and oversees the day-to-day activities of senior management including scheduling, board of director committee functions & events, various Agency endeavors in an accurate, efficient, customer/client focused and professional manner. Ability to set work priorities, assess those items of a critical nature, and handle sensitive and confidential information.

Responsibilities Include
• Answer multi-line phone. Direct phone calls to appropriate staff or department.
• Greet clients and visitors of the agency in a friendly and welcoming manor. Adhere to Agency policy regarding entrance to the facility.
• Opens, evaluates and sorts mail for importance, urgency and distribution.
• Independently manage meeting schedule of the CEO/President, working with senior leadership, external and internal constituents, board of director members, committee members etc. Ability to assess urgency for meeting. requests and determine appropriate timelines. Assure accuracy and ...

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