Rochester Administrative & Clerical Jobs

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Rochester, NY

Legal Assistance of Western New York, Inc. (LawNY ®) has an immediate opening for a Bookkeeper at our business office located in downtown Rochester. LawNY ® is funded in part by the Legal Services Corporation and provides free civil legal services to low-income families and individuals through seven field offices that serve low-income New Yorkers in 14 counties. LawNY ® provides services related to the essentials of life - income, housing, health, education and family. Our 150 member staff includes attorneys, paralegals, AmeriCorps members and an administrative team who work closely across areas of specialization to bring a holistic approach to addressing law related issues affecting our clients and community.

The Bookkeeper is a full time position that reports to the CFO.

Primary Job Duties:

● Processing accounts payable, 300 – 500 per month;
● Posting accounts receivable and general journal entries;
● Processing semi-monthly payroll;
● Reviewing ...

Energy Program Evaluator, prov

Rochester, NY

This position is responsible for determining eligibility for energy assistance programs. Employees review applications, interview applicants and compute income criteria in accordance with Federal, State and local regulations and policies governing energy assistance programs. The employee reports directly to and works under the general supervision of a Senior Energy Program Evaluator or high level employee. Supervision of others is not a responsibility of this class. Does related work as required.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus two (2) years of paid full‑time or its part‑time/volunteer equivalent experience in a position responsible for application review/screening, OR interviewing, OR, the application and dissemination of rules, regulations and policies, OR billing in an office environment, OR public contact work**.

NOTE: College training may be substituted on a year‑for‑year basis where experience is ...

Legal Secretary II, prov

Rochester, NY

This is a legal secretarial position responsible for the performance of difficult secretarial work and routine legal clerical tasks designed to assist attorneys. The work is performed in accordance with general instructions regarding objectives, policies and procedures and is usually submitted in its final form. Duties involve operating a variety of office equipment in the preparation and typing of confidential legal documents including, but not limited to, an electronic work station and transcription equipment. The employee reports directly to, and works under the general supervision of an attorney, administrator, Legal Secretary I or other higher-level staff member. Does related work as required.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Three (3) years paid full‑time or its part‑time equivalent office secretarial, clerical or paralegal** experience, six (6) months of which must have been in legal work; ...

Legal Secretary

Buffalo, NY

OfficeTeam is assisting a well-known law firm in the Buffalo area on an opening for a Legal Secretary or Legal Assistant with 2+ years of experience . You must be comfortable handling heavy dictation, e-filing, and have strong typing skills. You will assist with a variety of administrative duties as well, including proofreading legal documents, handling all incoming/outgoing mail, print/copy projects, and coordinating in-office meetings/depositions. To be successful in this role, you must be comfortable working in a fast-paced environment with changing priorities, be detail oriented and highly organized, and take pride in your work with a strong customer service and team-oriented attitude.


• Legal Correspondence
• Legal Secretary or Legal Assistant
• e-Filing experience
• Proofreading
• Dictation
• 2+ years of prior relevant experience
• Strong time management skills
• Strong communication and interpersonal skills (verbal, written, and ...

Accounting Clerk

Canandaigua, NY

A well respected, growing service organization is looking to full-time an Accounting Clerk. In this role, you will be responsible for matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This dynamic team environment offers you a great work space/office, excellent benefits and great career advancement opportunity. This position reports to the Accounting Manager.

• Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing
• Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance
• General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects
• Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions
• ...

Receptionist/Customer Service Representative

Rochester, NY

WHEN: Immediate
HOURS: Full-Time/Non-Exempt

In this role, you will provide service and support to our customers, sales representatives and sales team. You should have a passion for providing excellent customer service and enjoy working in a fast-paced environment.

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Maintains security by following visitor procedures; monitoring logbook; issuing visitor badges
• Update calendars and schedule meetings
• Effectively process all incoming calls in a professional, friendly and timely manner
• Communicate with customers to resolve problems and concerns in a courteous, professional and timely manner
• Provide all customers with consistent, quality service in accordance with company procedure
• Enter and process orders
• Make sales calls to existing ...

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