Rochester Administrative & Clerical Jobs

150 Jobs

Part Time Legal Assistant

Rochester, NY

OfficeTeam is looking for a Part Time Paralegal/ Legal Assistant for an immediate opening in the Rochester area. As a legal assistant, you will be responsible for preparation of legal documents, answering the phones for the department, filing, faxing, preparing client files and follow up with attorneys and clients for status updates. Corporate law experience is required. Thorough knowledge of federal and state laws governing legal document preparation is imperative for success in this role. To express your interest for more information and immediate consideration, please contact OfficeTeam immediately.

Requirements

The candidate for this position must have 3+ years experience working in a legal firm. Proficiency in Microsoft Word and Excel is a plus. Attention to detail, a high level of interpersonal skills, and excellent verbal and written communication are required. A Bachelor degree is preferred.

Accounting Clerk

Rochester, NY

A well respected, growing organization is looking to hire a full-time Accounting Clerk. In this role, you will be responsible for matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This dynamic team environment offers you a great work space/office, excellent benefits and great career advancement opportunity. This position reports to the Accounting Manager.

Responsibilities:
• Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing
• Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance
• General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects
• Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions
• Code ...

Bookkeeper

Rochester, NY

Accountemps is looking for a bookkeeper with strong social skills and a collaborative work style. If you combine dynamic communication skills with a positive attitude and a detail oriented demeanor, then you may thrive in this position. Contact us today.

Your responsibilities in this role
• Develop a well-organized system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures
• Maintain accounts by verifying, allocating, and posting transactions
• Balance accounts by reconciling entries
• Maintain and balance general ledger
• Maintain quality historical records by filing documents
• Prepare financial reports by collecting, analyzing, and summarizing account information
• Craft Accounts Receivable invoices, reviewing payments received and record deposits

Requirements

• Experience with Accounts Receivable
• Experience with Accounts Payable
• Maintain and Balance General Ledger
• AA ...

Receptionist

Rochester, NY

Huther Doyle is seeking a full-time Receptionist to provide excellent customer service to all clients, visitors, and staff. The successful candidate will provide their willingness to support the agency Mission with integrity, and to work within a diverse population. This position is Monday – Thursday, 11:30am – 8:00pm, and Fridays 9:00am – 5:00pm.

The successful candidate will have a minimum of one-year previous experience in a related position; prior experience in a healthcare facility is strongly preferred. Must have high school diploma or equivalent.

Duties:
• Answer switchboard calls & route to correct person
• Greet all clients & visitors; sign clients in quickly
• Schedule client appointments using computerized system
• Maintain confidentiality of all clients & adhere to HIPPA regulations
• Assist clients with paperwork completion
• Provide clerical support for other departments

Accounts Receivable Clerk

Rochester, NY

In need of an Accounts Receivable (A/R) detail oriented. In this position, you will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. The team is rapidly growing into their new location and needs a self-starter to join the accounting team! You will be processing full-cycle AP, handling 200+ invoices per week, with high attention to detail. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a temporary employee with the opportunity for conversion into a full-time position.

Responsibilities

• Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities
• Reconcile ...

Accounting Clerk

Rochester, NY

A well respected, growing service organization is looking to hire an Accounting Clerk. In this role, you will be responsible for matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). This dynamic team environment offers you a great work space/office, excellent benefits and great career advancement opportunity. This position reports to the Accounting Manager.

Responsibilities

• Support accounts payable: vendor invoices and disbursement filing, A/P invoice matching & filing
• Support Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance
• General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects
• Correct transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions
• Code ...

Legal Secretary II, prov

Rochester, NY

This is a legal secretarial position responsible for the performance of difficult secretarial work and routine legal clerical tasks designed to assist attorneys. The work is performed in accordance with general instructions regarding objectives, policies and procedures and is usually submitted in its final form. Duties involve operating a variety of office equipment in the preparation and typing of confidential legal documents including, but not limited to, an electronic work station and transcription equipment. The employee reports directly to, and works under the general supervision of an attorney, administrator, Legal Secretary I or other higher-level staff member. Does related work as required.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Three (3) years paid full‑time or its part‑time equivalent office secretarial, clerical or paralegal** experience, six (6) months of which must have been in legal work; ...

Administrative Coordinator

Rochester, NY

Professionally manages and oversees the day-to-day activities of senior management including scheduling, board of director committee functions & events, various Agency endeavors in an accurate, efficient, customer/client focused and professional manner. Ability to set work priorities, assess those items of a critical nature, and handle sensitive and confidential information.

Responsibilities Include
• Answer multi-line phone. Direct phone calls to appropriate staff or department.
• Greet clients and visitors of the agency in a friendly and welcoming manor. Adhere to Agency policy regarding entrance to the facility.
• Opens, evaluates and sorts mail for importance, urgency and distribution.
• Independently manage meeting schedule of the CEO/President, working with senior leadership, external and internal constituents, board of director members, committee members etc. Ability to assess urgency for meeting. requests and determine appropriate timelines. Assure accuracy and ...

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