Dear Human Resources Professional;
I am a qualified professional with extensive knowledge and experience in all facets of office procedures and complete comfort with any administrative requirement.
Please accept this letter as an expression of my interest in seeking an Administrative Assistant position with your organization.
I am a highly motivated professional. I offer excellent work ethics. I am a detail oriented individual with strong communication and organizational skills, time management, problem solving skills and team playing abilities. I have acquired intermediate to advanced knowledge of; Outlook, MS Word, Excel, MS Access, PowerPoint, Internet Research, Multi line Consoles, Quicklooks Medical Management Database and McIntoch Apple software. I have an AED Certification (Defibrillator Use). I am able to quickly learn any new responsibilities and software program. I offer proficiency in both the English and French language.
With my professional background, and desire to learn and excel, I am confident that I will make a significant contribution to your organization.
My attached resume provides additional information about my experience. I will be glad to make myself available for an interview at your earliest convenience to discuss further how my qualifications would be consistent with your needs. Thank you kindly for your consideration.
SUMMARY OF QUALIFICATIONS:
A highly qualified Administrative Assistant with eleven years experience, having provided professional administrative support at the Corporate, Financial, Legal, Real Estate, HealthCare and Information Technology levels.
Possess excellent organization and communication skills, work ethics, time management skills and team playing abilities.
Detailed Data Entry, MS Word, Excel, Outlook, PowerPoint, Access, Netscape Messenger, McIntoch-Apple, Internet Research, Any Multiple Multi Line Console, Switchboard, One Facility Database, Datatel Database, Agilquest Database, Shortpath Database, CardScan, Quicklooks Medical Management and Scheduling Databases, Strong typing skills, AED Defibrillator Certification.
LANGUAGES: Proficient in English and French.
EDUCATION: CONCORDIA UNIVERSITY, Montreal, Quebec Canada Faculty of Education, Bachelors of Arts Achieved
PATIENT FOCUS MEDICAL P.C., Oct/2008 to December/2010
Richmond Hills, Queens, NY
Medical Transcriptions/Administrative Assistant
Results oriented professional:
ƒæ Performed medical transcription reports, including medical records for doctor(s) and submitted the reports to various insurance companies daily. Daily email and calendar management support with doctors and management. Researched and updated daily entries into main database(s).
ƒæ Answered and screened all calls and followed up accordingly. Provided administrative support to the scheduling dept. for patient(s) on a scheduling database. Coordinated front office duties, ensured patient appointments properly met with their designated doctor. Filing, faxing and scanning, photocopying. Carried out research projects for executive(s).
ƒæ Assisted human resources manager with the filing of new employees, assisted with health care benefits and all employee/customer relations to ensure the daily flow of company events.
BROADWAY REAL ESTATE PARTNERS May/2006 - April/2008
375 Park Avenue, NY. NY.
Administrative Assistant Diligently performed every administrative requirement/project;
ƒæ Cleared security to all visitors through building security on Shortpath database. Notified all work orders and secured vendors with building maintenance office.
ƒæ Greeted/Accommodated each guest with refreshments and then guided to the purpose of their visit.
ƒæ Prepared and collected expense reports. Assisted bookkeeping dept. with various inventory and mailings. Strong Follow through with vendors/clients and maintenance of database. Set up/Retrieved all back up documents for office of fifty six direct members and safeguarded all files on company database. Organized and researched company essential files and documents for executive professional(s). Set up conference call(s). Set up conference rooms including food orders for all conference arrangements, audiovisuals and documents needed for meeting. Updated company directory, company contact lists, personal contact lists. Worked on various company projects as required.
ƒæ Received/Distributed all messenger packages, regular mail, and inter-office mail, scanning (PDF), photocopying, facsimile messages and binding of documents. In charge of all photocopier machines, scheduled repairs and ordered all office and kitchen supplies. Operated/Maintained postage machine, added postage and supply orders.
ƒæ Furnished administrative support including preparation of materials, daily emails, follow-up of daily calls, data entries, typed and proof read documents, daily calendar management, created and prepared correspondence and company mailings.
Prepared travel itineraries, reservations, car service, reconciled bills and updated all records to reflect daily inventory transactions.
BOOZ, ALLEN, HAMILTON, (Temporary) March/2006 - April/2006
101 Park Avenue, NY. NY.
Administrative Assistant/Executive Receptionist: Responsibilities achieved as included:
ƒæ Coordinated the booking of office space for domestic and/or international visiting professionals.
ƒæ Notified and confirmed office space appointment(s) with assistant of
ƒæ Guided all visiting Associates with the Agilquest database at making their seating appointments.
ƒæ Cleared/ secured all visitors with building security. Logged/coordinated all incoming/outgoing courier services.
ƒæ Logged daily company maintenance orders, and conference room set ups and travel itineraries received.
ƒæ Greeted and accommodated each guest. Relieved main switchboard operator as well as my own reception switchboard console.
JPMORGANPARTNERS (Temporary) February/2006 ¡V March/2006
1221 Rockefeller Center, NY. NY.
Executive Receptionist/Administrative Assistant: Responsibilities achieved as included:
ƒæ Welcomed visitor(s) and facilitated the purpose of each visit. Answered and screened caller to appropriate groups/specialties with instant messaging tools and provided handwritten messages to executive assistant(s).
ƒæ One Facility guest security database. Datatel Instant Messaging Database for all incoming calls. Daily attendance record keeping. Data entries. Internet research.
DATACOM TECHNOLOGY GROUP INC. June/2004 - July/2005 and
350 Fifth Ave. EMPIRE STATE BUILDING Rehired from Nov/2002-May/2003
Administrative Assistant/Front Desk: Efficiently performed:
ƒæ All responsibilities performed as in previous position described below.
THE CALHOUN SCHOOL May/2003 ¡VMar/2004
433 West End Avenue, NY. NY.
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