Analytical, highly-organized and client-driven professional with 15 years of experience coordinating office management with a high degree of efficiency. Possess strong knowledge of financial planning, analysing financial data and performance with a special focus on determining cost of operations. Outstanding Project Management and Problem-solving skills with impeccable multi-tasking abilities with significant personal initiative, decision-making and leadership capable of working autonomously, and without significant direct supervision. Equipped with dynamic organizational skills and aptitude in planning, directing operations and complex schedules. Comfortable in developing and maintaining positive relationships with all levels of individuals of diverse backgrounds. Powered with excellent work ethic and recognized for consistently going the extra mile to exceed client’s expectations.
CORE SKILLS AND COMPETENCIES
Office Management
Records Management
Microsoft Office Suites
Team Building and Leadership
Relationship Management
QuickBooks
Vista By View Point Project Management
Contract Management Record
Staff Development and Training
Organization and Multitasking
Budget and Finance Management
Business and Report Writing Bookkeeping and Payroll
Time Management
Database Management
Communication
Stress Management
Process Improvement
PROFESSIONAL EXPERIENCE
. | Brooklyn, NY February 2018-Present
Assistant Procurement & Contract Manager
Analyze Cost Comparison to ensure Company receives best prices for all goods and services
Prepare RFP/PFQ to potential vendors/service providers
Compile Budget Reports, Cost Estimates and Job Cost Projections
Review Contract and Change Orders for completeness and proper signatures
Draft, edit and redline contracts in the Negotiation process
Coordinate all document request for review and processing
Input all Contract and Purchase Orders into Vista Software
Track Life cycle of Contracts
Maintained advanced knowledge of Company’s software systems to compile, store and retrieve data from Financial reporting
Review Cost Allocations
Standardize and maintain a system of quantities and cost tracking records and techniques
Ensure each Sub Agreement is in compliance with the legal requirements, including obtaining certificates of insurance and W9s for new subcontractor/vendors.
MITCHELL TAX & REAL STATE | Brooklyn, NY March 2013 – August 2015
Office Manager
Planned, arranged and provided administrative assistance and support to upper management, including problem-solving, project planning and management, fiscal management, day-to-day office coordination, and secretarial services.
Supervised staff including recruiting/selection and performance management through employee evaluations, training, work allocation, problem resolution and enforcing progressive discipline.
Oversaw and processed payroll time sheets, sick and annual leave documents, travel reimbursements, and employment documents for the staff and personnel.
Prepared deposits to the bank, post financial data to appropriate accounts in an automated accounting system.
Managed Purchase Orders for the department, process invoices for payment, mail checks to vendors, answer vendor questions. Initiated, tracked and processed purchase orders for all parts and equipment using QuickBooks.
Prepared outgoing mail and correspondence, including e-mail and faxes, as well as distribute incoming mail to the appropriate recipient. Composed memos, general correspondence and board of director’s minutes.
Maintained advanced knowledge of software systems to compile, store and retrieve data from managerial reporting
ORGANIZATION OF EASTERN CARIBBEAN STATE SECRETARIAT September 2010 – December 2011
Registrar of Pharmaceutical Procurement Services
Compiled, maintained and recorded data of Pharmaceutical Companies Expression of Interest, ensuring effective and efficient storage of all confidential Pharmaceutical documents.
Assisted with all aspects of purchasing, negotiations, strategy, tool and process implementation of all New Pharmaceutical Companies for procurement related products and services.
Created and updated PowerPoint presentations, Excel spreadsheets, and Word documents for business meetings with various Pharmaceutical Companies.
Collated data from a range of sources to analyze issues, ensuring compliance with purchasing policies and procedures and monitoring purchasing processes.
Developed and organized a database of all preferred approved supplier list, creating categorized listing under shipping guidelines and procedures.
PROJECT COORDINATION UNIT, MINISTRY OF FINANCE, INTERNATIONAL FINANCIAL SERVICES AND ECONOMIC AFFAIRS ,
Procurement and Contract Management Officer November 2005 – January 2007
Deve...
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