United Nations Secretariat - New York Headquarters New York, New York 10017
Team Assistant / Administrative Assistant November 2007 – September 2022
Conduct and Discipline Service /Administrative Law Division/ Department of Management Strategy, Policy and Compliance/ Office of Human Resources Management (CDS/ALD/DMSPC/OHRM)
Org. Setting and Reporting This position is located in the Conduct and Discipline Service, Department of Management Strategy, Policy and Compliance. The incumbent reports and Officer designated by the Chief, Conduct and Discipline Service.
Within delegated authority of the Chief of the Conduct and Discipline Service, the Team Assistant will be responsible for the following duties:
Performs duties specific to the Conduct and Discipline function including vetting of personnel, maintaining electronic and paper files, drafting and coordinating correspondence and updates to the Misconduct Tracking System;
Participates in vetting of civilian, military and police personnel to be deployed in field missions for prior misconduct while in the service of the United Nations; Drafts case summaries of cases for clearance by the supervisor and follow-up communications to field missions and other offices participating in the vetting of candidates;
Keeps track of received data and source documents, and identifies and interprets data to be entered in Misconduct Tracking System (MTS);
Contacts originators of source documents to resolves questions, inconsistencies, or missing data; Responds and drafts responses to a wide range of correspondence and other communications within the Department and with other agencies of the UN system on the various aspect of the work of the CDS; Assists in maintaining and updating files (both paper and electronic) relating to allegations of misconduct;
Updates and tracks the use of the task management module in MTS;
Provides support to MTS users in the field missions and at headquarters;
Assists in the designing, developing and utilizing dashboards and other business intelligence products for the Service;
Assists in the preparation of presentation materials using appropriate technology/software;
Assists in the recruitment and human resources related activities of the Conduct and Discipline Service; Coordinates extensively and liaises frequently with the Conduct and Discipline Service members at Headquarters and Conduct and Discipline Teams in the field;
Assists in the delivery and pickup of incoming and outgoing correspondence;
Provides direct administrative support including the full range of office management and
administrative/technological support including Umoja related support; Performs other duties as assigned.
Nina Leonard DBA Lanco Apparel Incorporated New York, New York 10018
Fashion Showroom Assistant to President July 2003 – September 2007
Customer service to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal being to build a strong relationship with the customers so that they keep coming back for more business.
Developed and maintained relationships with retailers, providing them with expertise and amazing customer service.
Increased sales with excellent customer service skills and developed good relationships with regular customers.
Provided administrative, computer, and customer service support for financial and fashion organizations.
Provided excellent customer service to potential and existing retailers based on in-depth product knowledge.
Worked as a showroom assistant sales/customer service/display/warehouse girl in a very busy fashion showroom
General administrative and front office duties were administered to insure functionality of business flow to company's expectations.
Light accounting/bookkeeping, administrative and other front office functions and operations. Dispatched shuttle services and maintained several administrative operations for the front office.
Front office operations, customer service, tour booking and event scheduling using MS Outlook & MS Access.
Worked closely with housekeeping and front office to ensure top clients, and groups were provided with the best service possible.
Work alongside editors, directors, stylists and designers to pull pieces for press appearances and photo shoots.
Assisted in organizing casting calls, photo shoots, catalog layouts, and fittings. Arrange and track samples as they are used for magazine photo shoots presentation. Prepared samples for presentations, fashion shows and photo shoots.
Coordinated put backs of used garments after photo shoots
Maintained and rotated the NY showroom, keeping the space organized, tidy, and stocked with office supplies during daily upkeep.
Maintained inventory levels of office supplies.
Order and maintain office supplies and client comforts.
Order office supplies for entire company.
Assist showroom management in their administrative tasks
Assist showroom management in their administrative tasks; Made copies, filled reports.
Train and familiarize new interns in sales database and daily administrative tasks.
Completed administrative tasks such as answering phones and emails.
Managed the showroom by performing various daily administrative tasks (ie. Showroom)
Track shipping and daily communications with Turkey and other international countries.
Managing daily operations of showroom and ensuring proper visual standards
Managed the overall operation of the fashion showroom including merchandising, inventory and scheduling.
Arranged regular weekly and market week appointments also assisted with showroom presentations.
Created and regularly updated a showroom manual containing all daily operational information.
Implement effective procedures as related to operational activities for this showroom.
Assist Account Executives with Specialty, E-Commerce, and Department Store Accounts as well as assisting AE's during Market Week.
Maintained showrooms, travel schedules, product lines, market weeks, and catering for account executives.
Assisted Account Executives during all market appointments for the Burberry Brit Menswear team Organized and prepared lines lists for account executives.
Provided administrative support to the Account Executives.
Maintain memo/sample room file replenishment and returned memos.
Organized sample room and prepared samples for clients.
Organized and maintained fabric sample room.
Maintained lines of communication open with all staff to ensure that daily tasks ran smoothly. Assist the CEO's assistant with various daily tasks.
Dress and style models for market appointments and press shoots.
Delivered assistance to owner and sales representatives in daily operations, and reconciled commissio...
Login or Register to view the full resume.